Senior Accountant

Position Objective/Job Summary

The Senior Accountant is responsible for assisting in the day-to-day accounting function and month end close for this $25 million/year non-profit. With the CFO and Senior Accounting Manager, he/she works to ensure the fiscal health of the organization in support of its mission and fulfill the objectives in its strategic plan.

The Senior Accountant is responsible for the accounts receivable and cash receipts functions, preparing semi-monthly benefit files associated with payroll, monthly bank reconciliations, assisting in the monthly close, and submitting monthly, quarterly, and semi-annually tax payments. He/She must also reconcile donations from organization’s donor database against the general ledger and prepare recurring and ad-hoc journal entries for review and posting by CFO.

The Senior Accountant prepares audit schedules and materials for the annual financial statement and 990, and works to continuously improve financial processes and systems. This position reports to the CFO.

Key Duties and Responsibilities

  • Reviews and records all cash receipts batches for daily check deposits, weekly credit card batch, monthly book fulfillment and subscription sales, and monthly PayPal deposits. Reconciles donations in donor management software to general ledger.
  • Prepares and processes weekly outgoing wire transfers.
  • Processes semi-monthly benefit files, creates and posts payroll, HSA, and 401k payment and allocation journal entries.
  • Reconciles bank accounts and other asset and liability accounts and creates schedules to support journal entries and balances in the general ledger, including prepaids, fixed assets, etc… And maintains paper records for audit.
  • Performs month-end closing entries related to investments, depreciation, capital leases, book and merchandise inventory, cost of sales, and corporate credit card allocations.
  • Submits monthly, quarterly, semi-annually, and annual tax payments.
  • Ensures that established organizational policies are adhered to, including accounting, personnel, and other compliance related policies.
  • Assists the CFO and Senior Accounting Manager in the production schedules and documentation for the annual financial statement and 990 with independent certified public accountants.

Work Qualifications

  • Minimum two years of accounting experience, preferably in non-profit organizations.
  • Bachelor’s degree in Accounting or Finance. CPA or CPA candidate a plus.
  • Experience with accounting software and MS Office is required.
  • Experience with Microsoft Dynamics Navision desired.
  • Highly proficient in Microsoft Excel; expertise in using pivot tables, building multi-variable financial models, and creating macros a major plus.
  • Exposure to software conversions a plus.
  • Strong and versatile communication and customer service skills.
  • Exceptional organizational skills and ability to multi-task, prioritize, and successfully meet deadlines.
  • Ability to work with confidential financial and personnel information.

Cato offers competitive salaries commensurate with experience and an excellent employee benefits package. Cato Institute is an equal opportunity employer.

This position is not eligible for relocation expenses.

Send resume and cover letter, including most recent salary history, to recruitment [at] cato [dot] org.

Audio/Visual Production Coordinator

The A/V Production Coordinator will be responsible for:

  • Lighting and sound production and audio/video recording for public events in Cato’s public spaces.
  • Lighting and sound production and audio/video recording for all off-site events, including regular events on Capitol Hill as well as donor events.
  • Lighting and sound production and audio/video recording for daily intern seminars.
  • Live-streaming of in-house and offsite events on cato.org, as required.
  • Site inspections and equipment testing at offsite locations prior to events, as necessary.
  • Set-up for Power Point presentations, microphones, and other A/V needs for internal meetings
  • Preparation and formatting of event audio and video recordings for use on cato.org, Cato Audio, podcasts, and other audio/video projects.
  • Production of DVDs and other recordings as requested by Cato staff, including assisting staff with video and audio clip integration into Power Point presentations.
  • Back-up support for technical aspects of live interviews and productions from Cato’s new audio and video studios.

Work/Education Experience Requirements:

  • Two (2) years working knowledge of audio visual equipment.
  • Fluency with editing software, specifically Adobe Creative Suite
  • Ability to work with multiple broadcast-quality video cameras (specifically, Panasonic HMC-150 and Canon T2i cameras)
  • Must demonstrate the capability to meet deadlines and work well on a team
  • Other technical requirements include: Audio and video production and post-production (non-linear video and audio editing); Live Web streaming of events; Video and audio encoding
  • 4-year university degree in the political, communications or marketing areas of study.

Interested candidates should send a résumé and cover letter to abragg [at] cato [dot] org.

Director of Human Resources

Summary:

Cato Institute, a libertarian think tank conveniently located in downtown Washington, DC, is seeking an experienced Director of Human Resources to help develop and manage our growing staff of scholars and administrative support personnel (now about 150 people).This management level position will oversee recruitment, benefits administration and compliance, HR policy and procedures, performance review process, salary administration, and ensure compliance with labor law and regulations. In addition, Director of Human Resources will work closely with the CFO to develop strategies, policies, and initiatives associated with human resources activities for the entire organization.

This position will report to the CFO and will have one direct report.A qualified candidate will have at least seven years work experience as a Human Resource professional, expertise in labor law (particularly with respect to immigration), a strong work ethic, a proactive and collaborative nature, and experience in organization and cultural change management.

Major Areas of Responsibility:

  • Define, document, and provide oversight and management of the recruitment, new employee onboarding, and separation processes;
  • Drive adoption, compliance, and continuous improvement of the individual performance management process;
  • Administer and continuously improve the salary, title, and raise process;
  • Become an expert super-user of the HRIS system (HR Online);
  • Drive adoption and use of HR online self-service tools (e.g. HR Online, Benetrac);
  • Ensure compliance and on time reporting in accordance with IRS, DOL, and other government regulators;
  • Set, communicate, and drive adherence and alignment to the organization’s policies, processes, and procedures.Review and make recommendations annually;
  • Handle employee relations and personnel issues, consult with legal counsel as appropriate, and/or as directed by Chief Financial Officer;
  • Oversee benefits administration and compliance managed by the Human Resources Manager;
  • Recommend, evaluate, and coordinate staff development opportunities for staff; and
  • Support general operations of the organization in a number of other ways, and help maintain a strong organizational culture.

Experience and Skill Requirements:

  • BA/BS in Human Resources Administration, Business Administration, or a related field strongly preferred;
  • At least seven years of HR management experience, preferably in not-for-profit organization;
  • Deep understanding of core HR processes and labor law;
  • Excellent oral and written communications skills;
  • High degree of proficiency in MS Office – Word, PowerPoint, Excel
  • Experience and proficiency in use of HRIS;
  • Proactive, collaborative, team-oriented; 
  • Thorough knowledge of the general principles and practices of human resources administration;
  • Knowledge of and experience with sound techniques in all aspects of human resources management, including a proven track record in hiring judgment;
  • Demonstrated ability to develop long-term plans and programs and to evaluate work accomplishments;
  • Ability to establish and maintain effective relationships with management staff, employees, and the general public;
  • Ability to communicate effectively with employees and outside contacts at all levels; both in oral and written form; and handle multiple tasks simultaneously;
  • Excellent planning and organizational skills, as well as attention to detail;
  • Ability to thrive in a fast-paced, team-oriented work environment; and
  • SPHR or PHR certification a plus.

Cato offers competitive salaries commensurate with experience and an excellent employee benefits package.Cato Institute is an equal opportunity employer.

This position is not eligible for relocation expenses.

Send resume and cover letter, including most recent salary history to recruitment [at] cato [dot] org.

Senior Major Gift Officer

The Cato Institute seeks senior major gift officer with at least five years of successful fundraising or equivalent sales experience. This is a tremendous opportunity to join a dynamic and high-achieving development team as it works to grow Cato’s $25+ million annual budget.

The senior major gift officer will own a portfolio of major donors and drive an individual strategy for each donor to cultivate and solicit support. The successful candidate will have outstanding communication and interpersonal skills, an entrepreneurial spirit, a strong writing capability, the ability to balance shifting and competing priorities, the capacity to adjust strategies and tactics quickly in response to new information, the discipline to keep meticulous records, and a willingness to travel extensively.

Candidates must have a strong affinity for public policy and Cato’s mission. Knowledge of “moves management” is a plus.

The senior major gift officer will be based in Washington, DC. Cato will also consider a regional office for the right candidate.

Salary will be competitive for a senior-level nonprofit position in the Washington, DC, area and commensurate with experience. Compensation package will include incentives for hitting fundraising targets.

Qualified candidates should submit the following application materials in one PDF file:

  • Résumé
  • Cover letter describing: a) your alignment with Cato’s mission, and b) your salary requirements
  • A development/sales oriented writing sample

Materials should be emailed to Claire Dixon, executive director of Talent Market, who is assisting with the search: claire [at] talentmarket [dot] org. All materials should be sent in one PDF file.

While we thank all applicants in advance for their interest in this position, we are only able to contact those to whom we can offer an interview. No phone calls, please.

Legal Associate Program

The Cato Institute invites graduating law students and recent law school graduates to work at our Center for Constitutional Studies for up to a year, starting after the bar exam. This is an opportunity to assist with projects ranging from Supreme Court amicus briefs to policy papers, the Cato Supreme Court Review, and more. Compensation commensurate with ability and experience may be available, but applicants are also encouraged to apply for funding through their law schools and other organizations.

Interested students and graduates should email a cover letter, resume, transcript, and writing sample, along with any specific details of their circumstances (availability, whether your law school will fund you for a certain time, etc.), to Anthony Gruzdis, agruzdis [at] cato [dot] org. This is a highly competitive program, so to maximize your chances of working with us, please also apply to our internship program (see below for short description and application instructions). Legal associates accepted through our internship program receive double the standard intern stipend and are responsible for all normal intern duties on top of assignments for the Center for Constitutional Studies.

Anthony Gruzdis
Center for Constitutional Studies
Cato Institute
1000 Massachusetts Ave. NW
Washington, DC 20001
email: agruzdis [at] cato [dot] org

Legal Academic Writing Workshop

Cato believes that young lawyers’ writing about ideas, theory, and policy doesn’t need to end with law-school graduation – and shouldn’t be the sole province of law professors. We also know how hard it is to produce high-quality scholarship outside of an academic setting, especially for first-time authors. Accordingly, starting November 2013 Cato is hosting a Legal Academic Writing Workshop to encourage the efforts of up-and-coming legal scholars (whether you intend to become a professor or not).

The LAW Workshop is a colloquium that brings together young legal professionals interested in scholarly writing. Every other week at Cato’s offices, the group meets to discuss and offer feedback on one participant’s pre-circulated draft article or working paper. This isn’t a “legal research and writing” course or a lecture series featuring Cato’s fellows and scholars but a way for recent graduates to stay connected to the scholarly community and their peers, while getting valuable feedback and input on their scholarly projects. Because of limited space, attendance is by application and invitation only. If you’re interested in joining, please email Cato legal associate Gabriel Latner at glatner [at] cato [dot] org, attaching your resume and a short description of an article you’re writing (or would like to write).

Intern

The Cato Institute is seeking interns for the summer, fall and spring terms. Responsibilities include research assistance to Cato’s policy directors, assisting at Cato events, some clerical chores, attendance at Cato events, and weekly seminars and readings. Candidates should be undergraduates, regardless of major, recent graduates, or graduate students who have a strong commitment to individual liberty, private property, free markets, peace, toleration, and limited government. The monthly stipend is $700 paid in two monthly installments. Information on the program is available online. If you require additional information, please e-mail intern [at] cato [dot] org.

[ For additional information on employment opportunities with free market organizations, see job banks at Institute for Humane Studies.]

Cato Calls for Papers

The Cato Institute seeks papers and proposals on a wide range of policy issues. The Institute’s publications include books, the Cato Journal, Regulation Magazine, Cato Policy Report, and the Policy Analysis, Briefing Papers, Foreign Policy Briefings, and Social Security Choice series. A review of the documents at www.cato.org should give you an idea of the subjects that interest us and the style and tone appropriate for policy studies.

Manuscripts should be typed double-spaced, preferably in 12-pitch or pica, on 8 1/2 x 11 paper. Leave extra space around the title and byline. Margins on all four sides of the page should be at least 1 inch.

Notes should be done per the Chicago Manual of Style (Style A). They may be typed at the bottom of each page or preferably at the end of the manuscript. Notes should be double-spaced.

Please send hard copy: At this time, Cato does not accept submissions by fax or email. Manuscripts will be returned if a self-addressed, stamped envelope is enclosed.

Send proposals or papers to Submissions Editor, Cato Institute, 1000 Massachusetts Ave., NW, Washington, DC, 20001.